Freight Bill Pre-Auditing

IntraVex audits freight bills for disputed charges prior to payment.

We validate carrier invoices for correct weight, size, service, on-time delivery, weather delays, address correction, correct use of reference code data, air-bill duplication, proof of delivery, dimension accuracy, bundling of rates, exceptions, and third party billing.

Additionally, IntraVex will report shipping errors committed by the client so that future mistakes can be eliminated.

Shipment and Freight Accounting

The beauty of IntraVex’s accounting system is that it uses your enterprise’s existing accounting protocols. Our services seamlessly integrate with your needs.

• Freight Cost Allocation – Using sophisticated data cleansing techniques and transaction validation rules, IntraVex assigns your enterprise’s G/L codes to each transaction, ensuring that every transaction is assigned an open and valid exception code. We support clients’ G/L and cost-center maintenance through an automated system update. Once transactions are payment-ready, they are fed securely into your Accounts Payable System. We can encrypt all data integration for the highest levels of data security.
• Tolerance Metrics – IntraVex establishes client-specific tolerance rules so that clients’ accounting departments can review transactions according to their needs to ensure accurate transaction allocation. Notifications of transactions out of tolerance can be facilitated from cost-center data, 3rd party and fraud transactions, or through freight dollar values.
• Web-Enabled Exception Reporting – Clients receive notification of transactions that require individual "exception" review for cost-center assigning. Notifications are sent via an email with a secure login and access to complete detail for updating of cost-centers online.
• Account Data Reporting – various reports and analysis can be conducted by leveraging the account coding data to help clients manage shipping expense budgets, improper employee use of shipping and to initiate company driven cost-savings programs.

Electronic Freight Bill Convergence

IntraVex provides the client a single, consolidated, validated, and allocated electronic freight bill for all utilized carriers. The client views this invoice online through a secure website, and submits its carrier payments electronically. Providing the client a single freight invoice greatly reduces the client’s internal accounts payable expenses.

Online Dispute Resolution

The IntraVex Online Dispute Resolution service provides our clients with an interactive web site to review freight transactions requiring either approval or exception review prior to payment. To aid in determining a resolution, the website contains a scanned image of the problem freight transaction and supporting documents. Carriers can also leverage these capabilities by reviewing disputed bills and transactions that may need further carrier review. Carriers can approve disputes, review information or upload required supporting documentation for customer approvals.